At the beginning of each swim season, the COC shall:

1. Attend the Officials Chairperson meeting at the Fall Officials Clinic.
2. Request from Swim Alberta a supply of officials’ record cards and an appropriate number of pins for Levels I & II;
3. Update the current list of active club officials, with their status identified (i.e. Level I, II, etc.).
   • It is recommended that a separate list of former members be kept, as many would help but are simply “not called”.
   • NB: in order to host meets, the club must meet the requirements of the Club Officials Development Plan; the COC plays a major role in ensuring these requirements are met.
4. Prepare a list of possible candidates for Level I clinics from the names of new recruits or parent volunteers not currently involved in officiating.
5. At the Officials Meeting a series of clinics to cover Level I and all positions in Levels II and III will be organized.  This will be done under the direction of the regional official’s chairperson.  Each club will be responsible for hosting one or more clinics and they will be open to other clubs in the region.
6. When your club is responsible for hosting the clinic day/evening arrange for clinic presenters to teach the various positions and make the necessary bookings (rooms, equipment, etc).
   • When officials are teaching a clinic for the first time, arrange to have the Regional Officials Representative or his/her designate present to supervise/assist the presenter.
   • These arrangements are not carved in stone; therefore, do not be concerned if changes have to be made.
   • You will be responsible for notifying the other clubs of the upcoming clinics – date and where they will be held.
   • Notices in club newsletters are a good means of alerting volunteers to upcoming clinics, but it is imperative that personal contact be made to ensure a successful clinic presentation. This is a people sport - don’t be afraid to deal directly with the people involved!

During the season:

1. Maintain good contact with the Regional Officials’ Representatives. They are there to help.
2. It is not necessary for the COC to attend every clinic; but it is essential that the presenter be supplied with all the necessary materials.
3. When the Officials Certification Form has been completed, send a copy to the Registrar of Officials – Lockie Lister.  A second copy should be maintained in the club files
4. The COC is usually responsible for obtaining officials for a swim meet as required by the Meet Manager.  Contact other COC’s in your area to request officials.  It is the responsibility of the host club to provide a minimum of 50% of officials for a meet. 
5. The color of the official’s shirts for Alberta meets is navy blue.
6. As a means of educating families in your club it is a good rule of thumb for the parent to expect to provide one official shift when they have a swimmer in a meet that is hosted by a club in the area.
7. Encourage parents to carry their officials clothing with them when they attend meets.
8. Should you receive a request for a referee evaluation please refer the candidate to the regional official’s chairperson.  They will then determine if the referee is eligible for the evaluation.  Should a referee need an evaluation as determined by the official’s chairperson, an evaluator will be assigned by him/her.  They will notify the COC of the arrangements.
9. At the conclusion of the meet a meet roster shall be submitted to the Registrar of Officials – Lockie Lister.  He will ensure that official’s certifications are updated on the Officials web site.
10. It is the COC’s duty to ensure that the appropriate pin presentations are made. The Level III pin may not be presented without the Regional Officials’ Representatives’ approval.