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SWIM ALBERTA CLUB POLICY
1. PURPOSE, SCOPE, and APPLICATION of the POLICY
Swim Alberta is continually looking to increase membership and provide more opportunities throughout the province for participation in competitive swimming.
We encourage an open and accessible approach to affiliation of new clubs and the development of our sport. To this end, Board of Directors will properly manage and make decisions based on Swim Alberta policy for new club affiliations, taking into account the best interests and goals of swimming in Alberta and the North West Territories.
2. EXCLUSIONS from the POLICY
In the case of a community in Alberta where there is currently not a Swim Alberta affiliated pro-gram. Swim Alberta reserves the right to adjust the time lines and approval of the application as long as the application meets the minimal criteria as set forth in this policy.
3. POLICY BODY
GENERAL PRINCIPLES
Swim Alberta will consider new club affiliations which meet one or all of the following:
a. Demonstrate a commitment to support the SNC Athlete Development Policy
b. Demonstrate a committed athlete base which is substantial in relation to the size of the club’s community
c. Show evidence of developing and supporting swimmers at all levels
d. Demonstrate a commitment to hosting swim meets, developing a base of qualified officials, and to fully participating in the activities of the swim community/region
e. Offer minimal interference with operation of existing clubs, displaying evidence of co-operation in the allocation of facility time and other issues
f. Demonstrate evidence of long-term financial viability
g. The club affiliation will be granted only to the principle operators stated on the initial application by the club, be it a either a societal or incorporated body. The affiliation cannot be transferred to any other party without written approval of the Swim Alberta Board of Directors.
4. ADMINISTRATIVE DOCUMENTATION
Applications for affiliations must contain the following documentation:
a. General club information:
i. Proposed club name and abbreviation/code
ii. A mission statement, purpose, and/or goals of the club
iii. Name and address of the pool(s) utilized by the club
b. Outline of proposed weekly training schedules (water time) supported in writing by the aquatic facility management
c. The names, addresses, and phone numbers of the proposed swimmers registering with the club
d. The names, addresses, and phone numbers of the proposed Board of Directors
e. The names, addresses, phone numbers, work experience, and NCCP certification level of the coaches (coaches must meet minimum certification levels established by the CSCTA)
f. A proposed annual operating budget
g. Proof of societal or incorporated status
h. Copy of the Letter of Notification to all existing clubs in the community, written notification must be made at the same time that the new club is working with the facility to access pool time.
5. TIME LINE
a. The application for affiliation must be received 60 days prior to the scheduled meeting of the Swim Alberta Board of Directors at which it will be considered.
b. The applicant will be advised of the decision of the Board of Directors in writing, within 15 days of the board meeting at which the application is considered.
c. Should the board consider the application to be incomplete, it will return it to the applicant for re-submission.
d. Should the application be approved, the new club may begin operation immediately.
e. The General Manager of Swim Alberta shall conduct a review of the new club’s operations at the end of each of the first and second year of operations.
f. If a new club in its first two years of operation ceases to adhere to the original application for affiliation, the Board shall have the power, upon notice to the Club, to suspend that club.
6. ORAL SUBMISSIONS
a. Representatives of the proposed club or existing clubs affected by the application may make an oral submission to the board at the time they consider the applicant.
b. Such presentations will be limited to 15 minutes per club.
c. Application for such a presentation must be made 15 days prior to the Swim Alberta Board meeting.
7. RIGHT OF WAIVER
The Board reserves the right, in its sole discretion, to waive or modify any or all of the above criteria or steps of procedure, if they deem it to be in the best interests of swimming in the province of Alberta and the North West Territories.
8. REVIEW and APPROVAL of the POLICY
The Swim Alberta board of directors approved this policy on the 27th day of March, 2004. The Swim Alberta board of directors and senior staff member on an annual basis shall review this policy.
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